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How Do I... General topics for Version 6.0     Use the spell checker Change the sounds used for notifications Use the preview feature Use categories Create a group Delete a group   Using the spell checker Note: The spell checker function is only available in fields that support multiple lines of text. Therefore, only the message can be checked for errors. Step 1) Once the message has been typed, right click anywhere in the text area and select check spelling. Click here to see an example. Step 2) At this point the program will show all the words that are either misspelled, or not in the dictionary. The program then gives the options to change the spellings, ignore them, or add them to your dictionary as you see fit. Click here to go back to the top of the page.   Changing the sounds used for notifications Step 1) In the lower left hand corner of your windows screen, click on the start button. Step 2) Click on the settings menu item, and a new menu should appear next to the mouse. Step 3) Click on the control panel icon. Step 4) Once in the control panel window, double click on the sounds icon. Step 5) Highlight the default sound. It's usually one of the top 5 or so items available in the menu screen. Click here to go back to the top of the page.   Using the preview feature The preview feature is available in both the phone list and the message lists. The instructions listed here detail how to do it from the message list windows. Step 1) Click on the icon on the toolbar to open the Inbox. Step 2) Click on the icon to the left of the 'Close' button as shown in this picture. Clicking the icon again will remove the preview window. Click here to go back to the top of the page.   Using Categories Step 1) Click on the icon on the toolbar to open the PhoneList. Step 2) Click on the phone list record(s) you wish to associate with a particular category then click on the 'Cat' button. Click here for an example. Step 3) In this new menu, right-click on the category you want to have associated with the selected record(s) to put a next to the item. Click here for an example. If you have no categories in the list you can click on the add button as shown in this example. Once you have categories set up you can use them to do a variety of search functions including printing out mailing labels and generating reports. Click here to go back to the top of the page.   Creating a group Step 1) Click on the icon on the toolbar to open the Take A Message screen. Step 2) Click on the button next to the 'To:' field as shown in this picture. Step 3) Click on the group button as shown in this example. Step 4) Enter a name for the group and click ok. Step 5) Right click once on every person that is going to be a member of this particular group. A red check mark will appear next to the names of those you've right clicked. To remove them from the group right click again to remove the checkmark. When finished, click 'OK'. Click here to go back to the top of the page.   Deleting a group Step 1) Click on the icon on the toolbar to open the Take A Message screen. Step 2) Click on the button next to the 'To:' field as shown in this picture. Step 3) Highlight the group and click on delete as shown in this example. Click here to go back to the top of the page.

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